Enclosed are forms to be used when processing Personal Service Contracts (PSC). Whenever contractor/consultant expenses are incurred, (fee, travel expenses, miscellaneous expenses, etc.), a Personal Service Contract must be processed through University channels.

Key areas of the PSC are:

• The ‘entered into this _______ day' should reflect the date the form is filled out, not the start date of the contract
• Under ‘Service', please be as detailed as possible, even though space is limited. All acronyms must be spelled out.
• The total amount of the Contract is listed under ‘Payment'
  1. Service: provide detail as to payment schedule (i.e. $30 per hour/8 hours per day/10 days = $2,400)
  2. Travel: if there will be reimbursement for travel expenses, please list specific limits.
  3. Other Expenses: any miscellaneous expenses should be listed.
• The individual who completed the form should sign under ‘Submitted by'
• The Contractor (Second Party) should sign in the spaces provided on Page 1 and Page 2.
• Please refer to the "NOTE" on the bottom of Page 1 for performance/payment guidelines.

A Proof of Necessity (PON) form needs to be completed for all Personal Service Contracts. The information to be captured in the PON is self-explanatory. Please refer any questions to the Division of Purchases and Stores. Remember to have the individual who completed the PON sign under ‘Submitted by' on the last page.

The other two forms pertaining to Personal Service Contracts are the Notice of Extension, and the Notice of Amendment. The usage of these forms is limited, so please contact the Purchases Office if you have questions or need clarification regarding their use.

When the Personal Service Contract and Proof of Necessity forms have been completed, and signatures of the contractor and preparer have been secured, please forward the originals to the Division of Purchases and Stores, Coates 8A, for processing through the University. Submissions guidelines are as follows: If the Personal Services Contract is less than $10,000, paperwork must be submitted in such a manner as to allow notification to the Legislative Research Commission within 30 days of the start of the Contract. If the Personal Services Contract is in excess of $10,000, no one shall begin work on that contract until after the original contract has been filed with the Government Contract Review Committee of the LRC. Please plan accordingly.